Scanning & Imaging

Industrial scanning machine, widescreen monitor showing scanned document, and large computer towerOur outsourced document scanning services provide an affordable and convenient solution for the successful conversion of paper records into a digital file format. We provide a thorough consultation that enables us to customize a scanning solution that best fits your business needs and budget, while our project managers get your scanning project completed quickly and precisely.

How It Works

We do all the work for you:

  • Retrieve documents for scanning
  • Remove folders, staples, paper clips, rubber bands and binder clips
  • View the images as they are being scanned to ensure the highest image quality
  • Index each document and apply Optical Character Recognition (OCR) capability for easy searching later
  • Convert images to TIFF or PDF files on CD,DVD, or stored in our online image silo
  • Return hard copies to you, store them in our records center, or destroy them upon completion of scanning

We are committed to preserving the security of your business records at all times. Throughout the scanning process, our background-screened scanning professionals maintain strict chain of custody protocols.

Scan on Demand

People often assume it is more cost-effective to scan rather than store. In fact, we can store a box for over 20 years for the same price as scanning its contents once. In addition, most of the documents in our records center are never accessed, but they still must be kept for legal and compliance reasons.

Why scan your entire document inventory at great expense when you can scan only the documents you need, when you need them? This is why our scan on demand service is so popular.

Scan on demand is extremely popular with medical clinics. If they need a patient chart or immunization record, we can save them the trouble of pulling the box or file, delivering it, then picking it up and re-filing it. We simply scan and send it to them—on demand!

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"Once again, I need to express my sincere appreciation to your company for coming thru in a big way yesterday when we transferred a lot of charts out of our old clinic building to your business. Adam, as he has been in EVERY interaction I’ve had with him since we first interviewed you and him in 2014 when looking for a new records storage company to partner with, was phenomenal. He is a great worker, an honest and positive man, and a joy to work with…Thanks for partnering with us and serving as our medical records storage company.”

— Shawn

"Thanks—I must say you (and Ryan) give some of the best service ever!"


"I would like to leave an e-Comment Card for Mr. Mike MacDonald. During the past nine months of my employment as the new Receptionist/Administrative Assistant at XXXX, Inc., I have had the wonderful privilege to meet Mr. MacDonald. His brief visits to drop off blank tape cartridges, as well as pick up any outgoing tape cartridges, have been so very pleasant, welcoming and professional! We welcome him anytime, and want to express our appreciation for his courteous and continued customer service!"

-Pa V.


"I’d like to pass on a positive comment about Kev and Adam: They did GREAT work this week. They worked hard, efficiently, and professionally and they did the work with a positive attitude. They communicated with me throughout the week superbly and they always let me know the process and their work schedule. I am very picky when it comes to choosing companies to do business with and my expectations on service and product are very high. I expect a lot (ask my children…or better yet, my wife!). Kev and Adam met my standards and I’m very glad we hired your company.

I did express my gratitude to Adam and Kev but I wanted to let you know of how things went this week. Kevin and Adam are great people. As a new customer of yours, my experience so far has been extremely positive."

-Children's Medical Clinic

"I want to thank Ryan from ARM for his fast, professional, and courteous emergency assistance that he provided. It is much appreciated. Thank you!"

— Scott

"Every person I have ever worked with at ARM has been so very helpful and genuinely kind! Every delivery person, Laurie, yourself – that is such a great thing to see and work with in this day and age, as it is getting more and more rare! Thank you again, Jeff, for having a great company and making my life easier here in Document Control! Have a great summer!"

— Kara

"Just want to pass along my appreciation for you and your team’s perseverance and responsiveness during these last two weeks. It’s been such a relief to have such a dependable partner in migrating our Mainframe tapes from Dallas to Minneapolis. Thanks again."

— Joe

"We’ve had a real good run with you for several years. It was one of my best decisions since I’ve been here."

— Chuck

"Seriously Jeff, I think your company is terrific and has great quality service which is at the top of my list when dealing with vendors. This is more important than cost and location."

— Teresa

"Thanks to each member of the Advance Records Management team for another year of friendly and prompt customer service, tender loving care of our boxes, and going the extra mile to ensure our experience is a great one! All that and you send me treats!? Wow. It’s like getting extra whipped cream in my hot cocoa--thank you!!

Wishing each of you a very Merry Christmas and Happy New Year!"

-Janice B